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VNVGUARD-Mini
(Ver  - 2012)
ADVANCED ENTERPRISE SOLUTION
VNVGUARD Mini-ERP  Software
 
A Quick View of Our Products
Enquiry
______________________________________________________
Delhi   Mumbai   Kolkatta   Bengaluru 
011 - 4183 4899
011 - 4183 4884
Mail :  support@vnv.in
WHY - VNVGUARD MINI?

  • SPECIFICALLY MADE FOR GUARDING INDUSTRY.
  • SERVING GUARDING INDUSTRY SINCE 1998.
  • 700+ Satisfied Customers all over  India
  • Ready to Use Software with minimum or no Customisation requirement.
  • Experienced Support Staff with over 8 to 10 years of experience.
  • All INDIA Support. Offices at Delhi, Mumbai, Banglore and Kolkata.
  • VNVGUARD – ERP can save upto Rs 400 per guard per month by Process Optimisation
  • WAN (Wide area Network) ready. Work from branches also.
  • REPORT AS PER PSAR ACT AND ALL STATE WISE COMPLIANCE.
Few ADVANTAGES OF  VNVGUARD MINI 2012
Against  Excel/Manual/Other Customised Software

  • Recruitment System – Maintain Complete Guards Record and Access it any time.
  • Stock Manager  - Control the Inventory required size wise so that minimum inventory  is maintained at godown, hence saving lot of cash to the company. Also auto advance logger for recovering uniform cost, hence no human error or missing entries. This is one of the major loss area in this industry. Loss due to NON Recovery of Uniform issued to Guards.
  • Advance Manager – Manages the Advance, Loan, Fine, Uniform Cost recovery. Generates reports –List of advance given, List of Advance Recovered, Pending Advance to recover. Facility to deduct advance in Installments. HENCE helps in reducing losses due to non recovery of cash advance given to guards.
  • Salary Manager – Generate salary for guards as per unit rates in which he has worked automatically and  control the normal duty on which PF & ESI to be deducted not to exceed more that the month days. Since it is defined in masters, chances of error is NIL. One Employee can easily generate salary for 2000 Guards on a single computer.
  • PROFIT PER UNIT – Verify Salary Distributed to Billing Done to Ensure you are never underbilling to the customer. This is also a major loss area.
  • PF-ESI,PT,LWF – Monthly Statement, Challans, Form 5, Form 10, Form 12A. Save fees paid to consultants.
  • Extensive Query for Salaries – Single click view of all salary made in different units for a guard. Hence saving lot of time for guard queries.
  • Salary History – View old salary attendance of guard any time by just click of an option. Manually you have to save xls file for every month.
  • Bank Salary Transfer Statement : Since the Bank details are stored in guard data base, it is very easy to transfer salary to back by unit wise or bank wise. Manual Xls there is always changes of error in amount and ac no as every time is needs to be feed manually.
  • Outstanding Manager – Outstanding Reports, Ledger, Bill wise Due Report
  • TDS Certificate Tracking Reports
  • Deduction Manager – Track all Deductions made on bills.
VNVGUARD-Mini
Ver  - 2012
(ADVANCED ENTERPRISE SOLUTIONS)
_____________________________________________________________________________________________________________________________________________________________
Product Description + Features (What you get)        
______________________________________________________________________________________________________________________________________________________________
1) ERP ENGINE, USER MANAGEMENT & GATEWAY
Core ERP Engine with Special Coding for managing multi user request and management of user load balancing using scatter technology to optimize the database for handling large number of users and data.  Specifically Designed  for large user access and large data processing. Specifically coded for using Terminal Service for access through Internet explorer and other browsers.

2) CEO DESKTOP
Specifically designed for Top management to access critical and important reports directly from their desktop without visiting multiple modules of ERP.

3)  CUSTOMER BILLING SOLUTION                                                                

  • Core Software and Billing Generator Engine - Advanced Multiuser Engine with Option wise Access Control for User. Customer Ledger for definition of Billing parameters definition. Bill  Template Manager.
  • Enclosure – Define Enclosure to be sent along with the bill and the same will be print at bottom of  the bill.
  • Payment receipt entry system – Bill wise payment receipt entry with facility to track Deduction & TDS. Receipt against opening, Receipt against Due. Receipt Checklist.
  • Client Outstanding Recovery System – Advanced  Tabular Outstanding Statement (View of  12 month for a customer), Zone wise statement, Details of  TDS & Deduction made,  Payment Received. Bill wise Due to Xls.
  • Client Ledger – Client wise billing done and payment receipt summary along with previous years opening balance.                
  • Report Manager – Billing Done, Billing Pending, Billing Done to Xls
  • TDS Tabular Report – Exclusive report to  track TDS Amount deducted and following TDS Certificate.
  • DEDUCTION Tabular Report – Exclusive report of all bills where payment deduction happened with intimation.
  • Service Tax Generator -  Generate Service tax as per the new requirement ie Bill based, Old payment of previous year, Advance received. Option to exclude pymt and bills from service tax.

4)  HUMAN RESOURSE MANAGEMENT SOLUTION                                                                
  • Core Software and Salary Generator Engine - Advanced multiuser engine with  Option wise Access control for user,  Employee Master, & Unit Master with rate definition.
  • Guard Advance Issue & Receipt Module - Issue Advance in form of Cash, Uniform, Fine and Others. Facility to receive cash also.  No Edit or Delete  function to make it Extra secure. In case of error a reverse entry can be made. Facility to recover amount in installment. Advance give and recovered statement / ledger for every gurad. List of advance given for the Month, Total Advance pending as on today to recover and Advance recovered this month statements.
  • Salary Processing Module - Salary can be generated unit wise or the the entire company  with option to print separate wages sheet or combined wages sheet which includes Normal and OT wages. Salary Checklist of attendance feeded and along with details of advance deducted in that unit.
  • Banking Module - Define employee bank a/c details including special accounts with reference numbers. Unit wise salary transfer statement, Bank wise salary statement. All bank transfer summary.
  • Monthly Reports Module - *Wages sheet – Normal and OT, Payslips, Combined Wage sheet, PF Statement in xls , PF Challan, Form 5, Form 10, Form 12A, ESI Statement, ESI Challan , ESI Statement in XLS for Uploading to ESI Office, LWF Statement, PT Statement, Salary register to xls, Unit wise salary summary to xls.
  • Salary History Module - View Old attendance for an employee,  for a Unit, Old Wages Sheet, Old Payslip,  Old  PF, ESI, PT and  LWF statements, Old Salary register to xls, Old unitwise summary to xls. Facility to Add/Modify manual salary for PF/ESI Annual Return.
  • Annual Returns Module - PF annual return 3A, 6A, Upload data , ESI Annual return 5 & 6. Bonus register, Leave Register  
  • Paid & Unpaid Salary Module - Hold Salary, Unhold Salary , Marking a unit salary paid, Closing Salary payment every month to generate unpaid salary. History of unpaid salary  
  • paid  every month. (Date, time, reason for unpaid salary , authorized by),Monthly Paid Register, Unpaid Register, Month wise unpaid register, Employee wise  unpaid register.
  • PSAR Compliance System - Form – T(Banglore)  or  Form 8 as per PSAR Act, Register of Advance , Overtime register, Employment card, Register of fine, Register for Deduction for damage or loss., Unit wise Muster, Training Certificate, Character Certificate.

5. Unit wise Profit Calculation System
CTC, PPU Statement, Gross Profit from a Unit ie Billing done to Salary Distributed. Linking Billing to multiple salary units, Save to History function for future reference.

6. Security Operation Module with Daily Attendance
Definition of Home location for Guard, Daily Duties Entry System for Attendance, Facility to Import Attendance ,Unit wise strength manager,
Movement order manager, Auto Detection of Duty Patterns – 12,24,12, 16,16 or 24,24. Tracking of Excess Duties. Auto Hold of Salary for employee left.
Tracking of duties more than 380 hrs a month. Generation of attendance for Salary. Generation of Muster-roll.

7) Photo – ID Card Printing
Prints ID Card on Photo paper as per the design provided by customer.
Requirement : BMP Image in less than 100 kb.

8) Employee Verification System
System Keeps track of Guards Verification process status by call, letter, reference and generates report related to the same.
Reports like list of verification letter sent, pending, received, not received, Verification Call Status report, Police Verification Status.

9) Advanced Guard Recruitment Module
Complete data collection of a guard and print Appointment letter, Enrolment Card, Police verification (Form 2), PF Nomination Sheet, Form 16, Form F (Nomination) , ESI Form, Certificate of undertaking of employment, Form 11, Branch Recruitment System (Offline) (Optional).

10) Blank Muster Generator for Next Month
This module will print black muster – roll for next months rata collection. It can generate attendance as per Home location or current month attendance.

11) PF Number Allocation Module
This module will auto allocate  PF Number for  the new employee joined automatically.

12) Intentory Module for Uniform Issue
Item manager, Issue to Guard, Vendor Returns, Receive from Vendor, Receive from Guard, Stock Status Report, Guard Ledger, Loading of charges automatically to Uniform Adavnce in payroll. Branch inventory issue and receipt. FOC issue.

13) Mini-Daybook module for enter daily expense at branches.
Data entry of daily expense of cash and day expense report.


COSTING SHEET


  1. Cost of Software – Rs 9,50,000/- (Nine Lakh Fifty Thousand Only) + Service Tax
  2. Payment Terms –  3 Lakh Advance with Order, 1.5 Lakh  against Installation , BALANCE 5 Equal EMI PDC.
  3. Installation Charges : 15000/-
  4. Implementation Charges : Rs 35000/- for Two Months.  Rs 20000/- for 3rd & 4th Month.
  5. Support for 5th and 6th month – Rs 2500/- per visit as and when required.
  6. Online & Telephonic Support : Free for 6 months.
  7. Support after 6th month till AMC – 4500/- per visit.
  8. AMC – Online – Rs 36000/- per annum. Onsite visit under Amc – Rs 2000/- per visit.
  9. AMC – Validity – 30 Online support requests or 1 year which ever is earlier.

Software Requirements

  • Server : Standard Quad-core server with 8 gb ram and 160 gb of Space Required. Server has to be exclusive for the product.
  • OS : Windows SBS 32 bit or Windows Server 2008 R2 - 32 bit.
  • CAL : Terminal Services License as per number of user.
  • Virus Scanner : Mcfree or Trend Micro
  • Front End : Microsoft Visual Foxpro
  • Database : DBF , Using VNV Proprietary Scattering Technology for Superfast Access.
  • User limitation : Nil


Note : The above charges vary from location to location . Additional charges applicable in case of outstation customer ie other than Delhi, Mumbai, Kolkata and Mumbai.


OPTIONAL MODULES FOR VNVGUARD - Mini


Our security guarding software has evolved over the years with the taste of our clients, the evolving market, government norms, emerging technology and the ease to manage in a short period of time. VNVGUARD-ERP as the name simplifies is the complete solution for large private security guarding companies to optimize and organize for national/international operations.

Our ERP is developed using Microsoft Visual Foxpro with DBF database. Using our inhouse vnv scatter technology our product is able handle large quantity of data and unlimited number of users with ease.  Speed and performance is only based on hardware limitation. 
It employes the Terminal service technology for WAN access and can be access from any where on popular browses like IE, Chrome, Firefox etc. and also with minimum spending on hardware technology.
This product requires minimum maintenance for day to day running. A full time database administrator is not required to manage our enterprise product. 
Check out our testimonial section to find what our esteemed customers has to say about our product and services.
    Download brochure      

A) Generate  Bill  from Attendance feeded in Salary Software
Rs 85000/-
(Link to Payroll and Billing) : Salary units only be created when a billing master is created and selected.
B) Signature  & Thumb Impression Storage
Rs. 35000/-
Storing and Printing of Signature of Guards and  Impression left hand fingers  and Right Hand fingers
Requirement – Image in BMP format Sign less than 100 kb and impression less than 200 kb.  
C) Guard Training Module
Rs. 150,000/-
Complete guard training with details of training done as per unit and generally.  Facility to save course material for providing toe guards
D) Daily Activity Module
Rs. 55000/-
This module tracks Daily activity of Field executive along places visited , distance traveled and conveyance amount.
E) Enquiry Management System
Rs. 75000/-
Manage / Log all the new business enquiry along with EMD deposited.
F) Customer Complaint  Management System
Rs. 55000/-
Manage / Log all the new business enquiry along with EMD deposited.
G) Quality Feedback Analysis System
Rs. 55000/-
Log the customer feedback about the quality of services along with analysis with different reports.
H) Branch Management Module
Rs. 25000/ Per Branch
Setup data , recruitment, payroll , billing for each branch separately and integrate it to Head office for Master report and compliances.